1.Chris Colville 2.Laura Fucik 3.Brian Spence 4.Shayna Santiago 5.Lauren Anger 6.Andrea Lietzke 7.Tara Brown 8.Jessica Boutcher 9.Leigh Collins
Others: Jessica De La Cey, Parent, Robertson Elementary School
Vision Statement:
Every student will be excited to learn, lead, achieve, and make a difference. Mission Statement:
ASPIRE will support and implement enriching, academically engaging, and results-driven out-of-school programming that is fully integrated with the school day.
STAFFING
Goal 1: Ensure that all ASPIRE team members across RRISD, YMCA and partner agencies are trained and knowledgeable about the program, current activities, and opportunities for youth and parent participation. Objective(s): · Provide ongoing, program-wide training · Integrate YMCA staff on RRISD campuses
Increase staff retention
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Develop a comprehensive plan for periodic trainings throughout each school year that addresses specific student and staff needs. a.Solicit staff input re: training needs b.Include interagency orientation and training
YMCA/RRISD
April 30 for next school year a. Dec. 2010
Document trainings dates on master calendar
2. Invite YMCA site coordinators and ASPIRE staff to all relevant meetings, i.e. campus meetings, PTA planning meetings, PBS refreshers, etc.
RRISD Principals
Ongoing
Document attendance at meetings
Monthly meeting in place
3.Create a regular meeting schedule for campus teams and ASPIRE staff.
YMCA
August 1 for each school year
Document agenda and minutes of meeting
Complete
4.Implement site-observation process to provide program and performance feedback.
ASPIRE
Begin September 2010
Monitor for compliance
Happening
Goal 2: Recruit and train both YMCA staff and teachers in sufficient numbers to meet 100% of student need. Objectives: · Recruit more teachers to offer enrichment activities that are both fun and rewarding for students · Ensure that adequate numbers of trained staff are employed at each site to maintain compliance with required ratios
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Improve communication to teachers regarding opportunities for new enrichment activities.
ASPIRE YMCA Principals
Ongoing
Increases in # of teachers involved in ASPIRE enrichments
2.Develop methodology for projecting program population and exact projections of numbers of staff required.
ASPIRE YMCA Principals
Oct/Nov. 2010
Monthly students rosters with evidence of higher enrollment
Task needs to be refined.
3.Align timelines for hiring new staff with the periodic training schedule to ensure that staffing needs are met.
Leigh Collins, YMCA Staff Dev. Dir.
Ongoing
Sign-in sheets at all trainings
4.Implement campus surveys to elicit feedback regarding campus needs and/or interests a.Get input from vertical/horizontal teams
Evaluation Team
December 2010; by April 30 each year thereafter
Completion of campus surveys
QUALITY PROGRAMMING
Goal 1: Offer a broad range of interesting and relevant academic and enrichment activities that meet the grant-specified needs of students referred to the program, promote engagement and increase student participation in the ASPIRE program. Objectives: · Increase variety of academic and other enrichments to appeal to a broader range of students · Offer academic and enrichment programs that promote college and career awareness · Offer academics and enrichments targeted to specific student needs and interests
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Conduct survey of students’ interests and needs, including career interests a.Develop offerings based on survey results b.Review existing program offerings to avoid duplication of services
ASPIRE/YMCA
End of school year
Monitor for completion
2.Develop and implement a sports curriculum for campuses with those needs.
YMCA
August/Sept annually
Monitor for completion
Complete/ ongoing
3.Compile a “wish list” of desired enrichments for each campus, and actively recruit teachers to create those offerings.
Principals/Lead Teachers
September 15, 2010
Increases in # of teachers involved & enrichments offered
On-going and complete
4.Align both academic and enrichment activities with the Aligned Round Rock Curriculum (ARRC)
RRISD Curriculum Coordinator
August/Sept Annually
Complete (How?)
5.Provide social/emotional enrichment activities and character development activities as needed
ASPIRE & Site Coordinators
Ongoing
Monitor for completion
started
6.Align service offerings with best practices (Need clarification)
ASPIRE/YMCA
Ongoing
Pre and post assessments
Goal 2: Improve student outcomes. Objectives: · Decrease behavioral issues in ASPIRE program · Improve grades and TAKS scores for ASPIRE participants · Increase attendance for ASPIRE participants · Increase enrollment in the ASPIRE program
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Provide training for all YMCA staff in Positive Behavior Supports systems.
RRISD
August 2010
Attendance at trainings
End of Jan. and early Feb.
2.Ensure that Site Coordinators understand behavioral expectations and enforce consistently.
YMCA/ASPIRE
September 2010
Site observations; changes in behavioral referrals
On-going and complete
3.Develop recruiting plan to identify and enroll students that will benefit from the program.
Teachers/Principals/ASPIRE
August/Sept. 2010
Monitor for completion
On-going and complete
4.Align academic and enrichment activities with student needs on each campus.
RRISD/ASPIRE
Annually in conjunction w/surveys
Center Service Delivery Plan
Complete
5.Monitor student progress at regular intervals throughout the year.
ASPIRE Supervisor/ Evaluation Team
Dec. 2010 & ongoing
Student progress reports
6.Streamline application process to remove barriers to enrollment.
YMCA/ASPIRE
December 2010
Ongoing
7.Track attendance & communicate excessive absences to principals and grant coordinators. Hold parents accountable and stick to policy of removing kids with poor attendance to allow for other kids to enroll.
YMCA/ASPIRE
Monthly
Ongoing
SYSTEMS AND COMMUNICATION
Goal 1:Ensure that all stakeholders perform under the same guiding principles, policies and expectations and that clear and regular communications ensure consistency in implementation. Objectives: · Develop standardized operating policies, procedures and guidelines · Promote clear communication between all stakeholders · Ensure that all stakeholders are familiar with grant guidelines and expectations
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Develop a program manual that includes standardized policies, procedures, and guidelines related to all aspects of the grant.
ASPIRE Principals YWCA
August 2010 Review & update annually
Monitor for completion
Complete
2.Provide grant orientation to all staff
ASPIRE
August 2010 Ongoing
Monitor for completion
Complete
3.Establish a schedule for monthly stakeholder meetings to review key operational indicators
YMCA/ASPIRE/ RRISD
August 2010
Monitor for completion
Complete
4.Develop a wiki for communication between team members.
RRISD
December 2010
Monitor for completion
Complete (Wiki has been updated to include clubs & will include enrichments and parent activities)
5.Develop supplemental materials that target all stakeholders, i.e. Parent Manual, Partner Handout
ASPIRE
Dec./Jan. 2010 (will update over summer)
Monitor for completion
Parent manual complete still need partner handout (summer)
6.Develop Principal Checklist re: monthly timetable and grant expectations.
ASPIRE
October 2010 (will update over summer)
Monitor for completion
Complete (need to edit the task) (summer)
7.Publish site coordinator contact info in school newsletters, e-news, etc.
RRISD/ASPIRE
August 2010
Monitor for completion
On-going
8.Create comprehensive master calendar that includes training, meetings, special events, etc.
ASPIRE/YMCA
September 2010 & every semester
Monitor for thoroughness and completion
In progress
9.ASPIRE is creating a standard operating policies/procedures for new YMCA/ASPIRE staff
Goal 2: Utilize monitoring and evaluation data to inform planning process and improve program outcomes. Objectives: · Establish regular review processes to incorporate data and make necessary changes. · Accomplish review of planning documents in advance of operational plan development.
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Review action items from strategic plan at each monthly meeting; revise if necessary.
ASPIRE Supervisor
Ongoing
Monitor on ongoing basis
2.Establish quarterly meetings with evaluation team to review data and make program changes as necessary.
ASPIRE Supervisor
Quarterly
Documented by attendance and minutes
3.Conduct annual stakeholder review of strategic plan and make any adjustments necessary.
ASPIRE Supervisor
May 2010 and annually thereafter
Monitor for completion
COMMUNITY SUPPORT/PARTNERSHIPS/LOCAL BUY-IN
Goal 1:Develop and promote strong community partnerships with all stakeholder groups, inclusive of parents and other community members. Objectives: · Create a campus culture that includes all ASPIRE staff · Promote strong administrative collaboration between campus staff, YMCA staff and ASPIRE staff · Promote strong programmatic relationships between YMCA, campus staff and parents · Develop strong community partnerships to promote sustainability post-grant
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Principals will invite YMCA site coordinators and ASPIRE staff to campus meetings/PTA planning meetings/PBS training and any other relevant meetings.
Campus Principals
Begin 2 weeks prior to school start; ongoing thereafter
Documentation of attendance
2.Collaborate to actively integrate campus activities between ASPIRE, YMCA and campus staff.
ASPIRE Supervisor; YMCA Supervisor
September 2010
Ongoing review of Center Service Delivery Plan
On-going
3.Develop a plan for encouraging active parental involvement and communication.
ASPIRE Parent Coordinator & YMCA
August 2010
Monitor on ongoing basis
Complete
4.Create bi-monthly opportunities for team-building activities between key stakeholders
ASPIRE/YMCA
September 2010
Monitor on ongoing basis
In progress
5.Hold a district-wide ASPIRE event in collaboration with YMCA.
RRISD/ASPIRE/ YMCA
Plan March 2011 for 2011-12
Monitor for completion
*Need members for this committee
Marketing
Goal 1:Create a comprehensive marketing/PR plan to assist with community awareness and attract financial and programmatic resources to the program. Objectives: · Raise community and district awareness regarding the ASPIRE program · Attract additional funding to aid post-grant sustainability · Increase community and district investment through increased opportunities for program involvement
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Develop a prospect list of community businesses and organizations that are potential supporters of the program in terms of funding, volunteers, mentoring and supplies. a. Make wish list of things that we need to continue program b. Look at small grants to fund special programs c. Collaborate with Community Partners to coordinate and identify
ASPIRE/PIE Coordinator/YMCA
May 2011
Documentation of partnerships
Need to compile *Possible AARP advocate *Discussion with ? coordinator
2.Enlist parents as program ambassadors a.Communicate w/parents regarding program success in a variety of ways like; emails and newsletters. b.Recruit parent for Advisory Committee creating parent ambassadors.
ASPIRE Parent Coordinator/ Program Staff
Dec. 2010
Documentation of parent meetings
2a. Done Possible inclusion of ASPIRE in Parent/Teacher Conference
3.Develop marketing materials appropriate for a diverse audience and distribute widely including school district. (Possibly switch program identity to ACE to take advantage of free marketing materials)
RRISD/ASPIRE YMCA
May 2011
Monitoring for completion
Review Recruit branding or PR expert pro-bono for committee
4.Utilize evaluation data to communicate program success and program needs.
ASPIRE Supervisor
May 2011
Monitoring for completion (Get data from committee)
5.Communicate to School Board
ASPIRE Supervisor
May 2011 Oct. 2011
Leonie is working on this one
Sustainability
Goal 1: Sustain the ASPIRE program at full-capacity throughout life of the grant and post-grant. Objectives: · Attract new funding sources · Attract new community partners that can provide program services or support · Transition financial responsibility for program to district and community
Tasks & Sub-Tasks
Responsibility
Timelines
Monitoring Plan
Notes
1.Establish Task Force to align after-school funding streams to eliminate duplication of services and utilize funding at optimum efficiency.
ASPIRE Supervisor
November 2010
2.Establish a Sustainability Committee a.Create Sustainability Plan
ASPIRE Supervisor
January 2011
Documentation of membership
3.Apply for new grants
RRISD/YMCA
Ongoing
TPWD Grant on track for April 2011 award
4.Evaluate expenses to identify areas for streamlining
ASPIRE Supervisor/YMCA
Year 3
Monitoring of budgets
5.Leverage marketing plan to attract new partners and to promote return on investment to community.
ASPIRE/YMCA
Years 3-5
Monitoring for completion
6.Utilize evaluation data to promote program value, i.e., $ saved by improved academic performance, school graduation, etc.
ASPIRE/YMCA
Years 3-5
Monitoring for completion
Use Mark Gesch and other program data Did get copy of Pflugerville Strategic Plan
7.Target foundations as partners, both financial and otherwise.
PIE Coordinator/ASPIRE
Years 3-5
Monitoring for completion
8.Invest in training and development to institutionalize program methodologies.
ACE STRATEGIC PLAN
Year Developed: 2010
Name of Grantee: Round Rock ISD
Program Name: ASPIRE
Strategic Planning Committee Members:
Round Rock ISD:
1. Leonie Dsouza
2. Dewana Thompson
3. Linda Nichols
4. Patricia Ephlin
5. Jodi Garza
6. Nancy Guerrero
7. Sherry Sadigh
8. Rebecca Kunkel
9. Onnesha Williams
YMCA:
1. Chris Colville
2. Laura Fucik
3. Brian Spence
4. Shayna Santiago
5. Lauren Anger
6. Andrea Lietzke
7. Tara Brown
8. Jessica Boutcher
9. Leigh Collins
Others:
Jessica De La Cey, Parent, Robertson Elementary School
Vision Statement:
Every student will be excited to learn, lead, achieve, and make a difference.
Mission Statement:
ASPIRE will support and implement enriching, academically engaging, and results-driven out-of-school programming that is fully integrated with the school day.
Objective(s):
· Provide ongoing, program-wide training
· Integrate YMCA staff on RRISD campuses
a. Solicit staff input re: training needs
b. Include interagency orientation and training
a. Dec. 2010
Objectives:
· Recruit more teachers to offer enrichment activities that are both fun and rewarding for students
· Ensure that adequate numbers of trained staff are employed at each site to maintain compliance with required ratios
YMCA
Principals
YMCA
Principals
a. Get input from vertical/horizontal teams
by April 30 each year thereafter
Objectives:
· Increase variety of academic and other enrichments to appeal to a broader range of students
· Offer academic and enrichment programs that promote college and career awareness
· Offer academics and enrichments targeted to specific student needs and interests
a. Develop offerings based on survey results
b. Review existing program offerings to avoid duplication of services
annually
ongoing
Annually
(How?)
(Need clarification)
Objectives:
· Decrease behavioral issues in ASPIRE program
· Improve grades and TAKS scores for ASPIRE participants
· Increase attendance for ASPIRE participants
· Increase enrollment in the ASPIRE program
2010
Evaluation Team
Objectives:
· Develop standardized operating policies, procedures and guidelines
· Promote clear communication between all stakeholders
· Ensure that all stakeholders are familiar with grant guidelines and expectations
Principals
YWCA
Review & update annually
RRISD
(will update over summer)
(will update over summer)
(summer)
Objectives:
· Establish regular review processes to incorporate data and make necessary changes.
· Accomplish review of planning documents in advance of operational plan development.
Objectives:
· Create a campus culture that includes all ASPIRE staff
· Promote strong administrative collaboration between campus staff, YMCA staff and ASPIRE staff
· Promote strong programmatic relationships between YMCA, campus staff and parents
· Develop strong community partnerships to promote sustainability post-grant
YMCA
Objectives:
· Raise community and district awareness regarding the ASPIRE program
· Attract additional funding to aid post-grant sustainability
· Increase community and district investment through increased opportunities for program involvement
a. Make wish list of things that we need to continue program
b. Look at small grants to fund special programs
c. Collaborate with Community Partners to coordinate and identify
*Possible AARP advocate
*Discussion with ? coordinator
a. Communicate w/parents regarding program success in a variety of ways like; emails and newsletters.
b. Recruit parent for Advisory Committee creating parent ambassadors.
Program Staff
Possible inclusion of ASPIRE in Parent/Teacher Conference
(Possibly switch program identity to ACE to take advantage of free marketing materials)
YMCA
Recruit branding or PR expert pro-bono for committee
(Get data from committee)
Oct. 2011
Objectives:
· Attract new funding sources
· Attract new community partners that can provide program services or support
· Transition financial responsibility for program to district and community
a. Create Sustainability Plan
Did get copy of Pflugerville Strategic Plan